Privacy Policy

Who We Are

Name: The SHAPES UK
Websites:

• theshapes.uk
• circle.theshapes.uk

We take your privacy seriously. This policy explains how we collect, use, store, and share your personal data. It also outlines your rights and how you can contact us regarding your data. We are subject to the UK General Data Protection Regulation (UK GDPR).

Key Terms

• Personal Data: Any information that can identify an individual, such as name, email, or address.

• Data Subject: The individual whose data is being processed.

Personal Data We Collect

The data we collect depends on the services we provide to you and how you interact with our platform. This includes:

• Name, contact information (email, phone number, address)

• Identity verification details

• Billing information and transaction history

• Personal or professional interests

• Online presence (e.g., social media or LinkedIn profiles)

• Responses to surveys, competitions, and promotions

• Information provided via comments or embedded third-party content

If you do not provide required data, we may be unable to deliver certain services.

How We Collect Your Data

We collect data in the following ways:

• Directly from you via website interactions, emails, user registration or  messages

• From third-party services (e.g. our payment providers, marketing platforms)

• Through cookies and tracking technologies

How and Why We Use Your Data

We process personal data for the following purposes:

• Providing services: Managing transactions, fulfilling orders, and responding to queries.

• Marketing: Sending updates, offers, and relevant content (you can opt out anytime).

• Website functionality: Enabling personalized experiences, analyzing traffic, and improving security.

• Legal compliance: Meeting regulatory obligations and preventing fraud.

• Analytics: Understanding user behavior to improve our platform and services.

Processing is based on legitimate interests, contractual obligations, legal compliance, or your consent where applicable.

Children’s Data

We do not target or knowingly collect personal data from individuals under 18. If we become aware that we have unintentionally collected such data, we will take appropriate steps to delete it.

Who We Share Your Data With

We may share data with:

• Third-party service providers (e.g., payment processors, marketing agencies)

• Social media platforms (if you interact with embedded content)

• Regulators, law enforcement, and legal authorities where required

• Business partners and funders (if applicable to services provided)

We ensure all data-sharing parties comply with data protection regulations.

Data Retention

We retain data only as long as necessary for its intended purpose:

• General contact and transactional data: 6 years

• Special category data: 12 months

• Comments and metadata: Indefinitely, unless removed by the user or by us in rare cases, as a method of saving space on our server.

International Data Transfers

If we transfer data outside the UK/EEA, we ensure adequate protection through:

• UK adequacy regulations (for approved countries)

• Standard contractual clauses (for non-approved countries)

Your Rights

You have the right to:

• Access: Request a copy of your personal data.

• Rectification: Correct inaccurate or incomplete data.

• Erasure: Request deletion of your data in certain situations.

• Restriction: Limit how we process your data.

• Objection: Stop direct marketing or certain data processing activities.

• Withdraw consent: If processing is based on consent, you can withdraw at any time.

To exercise these rights, contact us at creativecircle@theshapes.uk.

Keeping Your Data Secure

We implement security measures to protect your data from unauthorised access, loss, or misuse. In case of a security breach, we will notify affected individuals and regulatory authorities as required.

How to Complain

If you have concerns about how we handle your data, contact us at creativecircle@theshapes.uk. 

Policy Updates

This Privacy Policy was last updated on 20 jan 2025. We may update it periodically, and significant changes will be communicated via email to those who’ve opt in to our mail for news and updates.

For any questions, contact us at creativecircle@theshapes.uk.